Job Description - Assistant Event Manager – Conferences & Exhibitions

SCOTTISH EVENT CAMPUS

JOB DESCRIPTION

Role: Assistant Event Manager – Conferences & Exhibitions

Reports to: Senior Event Manager – Conferences & Exhibitions

Location: Scottish Event Campus, Glasgow, site-based role

Role Summary

To operate collaboratively within the Event Management Team, committed to the Company's strategic business objectives, including always being an ambassador for our culture and values.
To provide support in all aspects of pre-sales, event planning and delivery, budgetary control and venue management. All of which require them to be executed in line with all statutory health and safety requirements, licensing laws and company procedures.
Assist the full event management process and undertake the related responsibilities in both planning and live event delivery on events of an appropriate risk / profile rating, as allocated.
Customer service will be at the forefront of every customer relationship; the customer is defined as colleagues, partners, clients, contractors and every customer and visitor.

Key Responsibilities

• To assist in the consistent approach for each event, in all relevant aspects of safety and compliance throughout event planning and delivery, including build/breakdown arrangements, policies, procedures, security and traffic management plans.
• To assist in the proactive cost management and budget process for events, including identifying efficiencies and margin improvements where possible.
• To support in the development and completion of event documentation and processes such as the Event Plan, event briefing documents and the Event Delivery tracker.
• To assist and shadow the Event manager with the event planning and delivery of events.
• To plan and deliver a personal event allocation including but not limited to, exhibitions, conference and special events to complete the full event management process, under supervision, as risk assessed.
• To collaborate with the Experience team to ensure customer service is at the forefront of all events.
• To be aware of the appropriate event safety structures and collaborate with the Event Safety and Security Team and the Health & Safety team.
• Be proactive in identifying and resolving health and safety risks associated with event delivery, whilst actioning and reporting them in the appropriate manner.
• To be aware of the SEC’s incident response plan and the event managers role card. Participating in incident response training, testing and exercising.
• Committed to the personal development of yourself and others around you.
• To undertake other relevant duties as may be requested by the company from time to time.

Required Skills and Key Competencies

• HND in Event Management, Tourism Management or Business Management
• To be aware of the E-Guide along with event industry knowledge
• Foundational understanding of the principles of Event / Venue Management, including key aspects of Event / Health and Safety
• Planning and Organisational skills and thorough attention to detail
• Strong Communicator
• Teamwork and collaboration
• Problem Solving
• Have previous experience in a similar environment
• Be flexible as evening and weekend working will be required