Job Description - Health & Safety Apprentice

SCOTTISH EVENT CAMPUS

JOB DESCRIPTION

Role: Health and Safety Apprentice

Reports to: Health, Safety & Risk Manager / Assistant Health and Safety Manager

(Dependent on their planned task exposure)

Mission: “Best Venues, Best People, Best Events”.

The Health and Safety Apprentice will be committed to the Company Vision…

“To be the Best Event Campus in Europe”.

This will be achieved by adopting the SEC values which include collaborating across different teams within the business to exceed all customer expectations.

Summary Role:

To operate collaboratively within the Health and Safety team, committed to the Company’s strategic business objectives, including being an ambassador for our culture and values at all times.

To assist the Health and Safety Team to ensure the SEC is a safe, healthy, engaging, and enjoyable environment for all customers.

By doing “the right thing” in every situation we will meet our customers’ highest expectation which is our standard… to exceed them is our goal.

Customer service will be at the forefront of every customer relationship; customer is defined as colleagues, partners, clients, contractors and every customer and visitor.

Responsibilities: OFFICE FUNCTION (1 YEAR)

1. Support the administration of the health and safety office function, for example, report writing and collation, arranging/attending meetings, drafting agendas, and taking & circulating minutes.

2. Support the administration of our digital incident reporting system.

3. Support the administration of the Incident Investigation process including scheduling and reporting.

4. Support the administration of the Health and Safety mailbox ensuring SLA compliance and escalation protocol where required.

5. Support the Health and Safety training matrix to include all scheduling, including onboarding and induction.

6. Support the administration of the key documents register to include policies, Safe Operating Procedures, Ways of Working and health and safety legislation

7. Support the administration of our Contractor Management Portal.

8. Support the administration and coordination and management of our Personal Protective Equipment matrix.

9. To support the administration of the Health and Safety section of the SEC APP.

OPERATIONAL FUNCTION

Fire (3 Months)

10. To support the review of the Fire Prevention Strategy including, Fire Prevention Policy and Fire Action plan.

11. To support the internal and external Fire Risk Assessments

12. To support Fire drills and supplementary plans and policies.

13. To support the administration of the Fire Safety Management Dashboard which provides legacy data of all Fire Incidents.

14. To support the Health and Safety Fire related PPM’s ensuring recording on the Compliance Register.

Risk (3 Months)

15. To support the Risk Management System including the Risk Assessment Framework.

16. To support the ongoing development and review of Health and Safety Management Arrangements and Safe Operating Procedures.

17. To support the ongoing development and review of all departmental Risk Assessments.

18. To support the ongoing development and review of task specific risk assessment, to include but not limited to: DSE, Noise, Manual Handling, COSHH etc.

19. To support ongoing internal audit and inspection processes.

Health and Safety (6 Months)

20. To support the Health and Safety Management System including Occupational Health and all related Safe Operating Procedures.

21. To support the Health and Safety related PPM’s ensuring recording on the Compliance Register.

22. To support the Health and Safety Campus induction for new members of staff and contractors.

23. To support Partner engagement sessions

24. To support contractor Management

25. To support the administration of the compliance software

26. To support campus, walk rounds including all appropriate administration and reporting

27. To support the activation of a SAFEZONE response

28. To support internal and external audits including all appropriate administration and reporting

GENERAL (Throughout)

29. Committed to the personal development of yourself and others around you.

30. Committed to understanding and rolling out every touchpoint required to deliver the BEST events.

31. Committed to understanding and rolling out every touchpoint required to deliver the BEST customer service and experience.

32. Maintain and develop effective communications strategies between the Health and Safety and all team members, clients, partners, contractors and customers.

33. To adopt the integration of technology and digital processes in Health and Safety ensuring appropriate systems are in place for effective people management.

34. To undertake other relevant duties as may be requested by the company from time to time.